Visit the gallery from last year’s event
The signed Data Protection Notice regarding the data processing related to the Biomedical Data Science Summer School and Conference (6–17 July 2026) organized by the Institute of Biostatistics and Network Science of Semmelweis University can be found here.
Pursuant to Sections 16 and 17 of Act CXII of 2011 on the Right to Informational Self-Determination and Freedom of Information (hereinafter: “Info Act”), and Articles 12(1), 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council (hereinafter: “GDPR”), the Data Controller hereby provides the following information to the data subjects regarding the above-mentioned data processing.
Semmelweis University
Registered office: 1085 Budapest, Üllői út 26.
Postal address: 1428 Budapest, P.O. Box 2.
Telephone: +36-1-459-1500
Website: https://semmelweis.hu/english/
Prof. Dr. Béla Merkely, Rector
Registered office: Semmelweis University, 1085 Budapest, Üllői út 26.
Postal address: 1428 Budapest, P.O. Box 2
Telephone: +36-1-459-1500
Website: https://semmelweis.hu/english/
Institute of Biostatistics and Network Science
Head of Institute: Dr. Roland Molontay, Director
Registered office: 1085 Budapest, Baross utca 22., 2nd floor, BC22 Office Building
E-mail: biostat@semmelweis.hu
Dr. Sára Trócsányi
Registered office: 1085 Budapest, Üllői út 26.
Postal address: 1428 Budapest, P.O. Box 2
Telephone: +36-1-224-1547
Website: https://semmelweis.hu/jogigfoig/adatvedelem-betegjog/
E-mail: adatvedelem@semmelweis.hu
https://semmelweis.hu/english/data-protection/
The purposes of data processing are:
2.1 communication related to the event,
2.2 provision of services during the event,
2.3 marketing of the event,
2.4 invoicing of services provided at the event.
Legal basis: legitimate interest pursuant to Article 6(1)(f) GDPR
Processed data:
email address,
academic title, surname and given name,
primary affiliation (department/institute and university/institution),
secondary affiliation (if applicable),
telephone/mobile number.
Legal basis: performance of a contract pursuant to Article 6(1)(b) GDPR
Processed data:
registered event,
additional information (e.g. special dietary requirements).
Legal basis – legitimate interest: Article 6(1)(f) GDPR
Processed data:
professional curriculum vitae of applicants,
information regarding how the applicant became aware of the event.
Legal basis – consent: voluntary consent of the data subject pursuant to Article 6(1)(a) GDPR
Processed data:
photographs and video recordings taken during the event and published on the data controller’s media platforms.
Legal basis: compliance with a legal obligation pursuant to Act CXXVII of 2007 on Value Added Tax and Article 6(1)(c) GDPR
Processed data:
full name,
nationality,
email address,
full address (country, city, street name, house number, postal code).
No special categories of personal data are processed.
Natural persons applying for the event.
From the opening of registration on 2 February 2026 until the conclusion of the event on 17 July 2026.
Personal data are retained for 5 years following the conclusion of the event for the purpose of demonstrating lawful processing.
Invoicing data are retained for 8 years in accordance with accounting regulations.
Data processing is carried out using Google Forms
(https://forms.gle/CEoWnPxEuhNtvJid6)
The operator of the form is Google LLC, which also stores and transfers the data, including transfers to the United States of America.
Further information on Google’s data protection practices is available at:
https://policies.google.com/?hl=en-US
Data are transferred to the United States via Google Forms.
https://policies.google.com/?hl=en-US
Data subjects have the right to receive clear, transparent, understandable and easily accessible information. Requests shall be fulfilled without undue delay and within one month, free of charge, unless the request is manifestly unfounded or excessive.
Data subjects have the right to access their personal data and receive one copy free of charge (additional copies may be subject to a fee).
Data subjects have the right to request the rectification or completion of inaccurate personal data without undue delay.
Upon request, the Data Controller shall erase personal data without undue delay if:
the purpose of processing no longer exists,
consent is withdrawn,
the data subject objects to processing,
processing is unlawful,
erasure is required by law.
Where personal data have been made public, the Data Controller shall take reasonable steps to inform other controllers of the erasure.
Exceptions apply where processing is necessary for:
freedom of expression,
compliance with a legal obligation,
public interest in public health,
archiving, scientific or historical research,
establishment, exercise or defence of legal claims.
Processing shall be restricted upon request if:
the accuracy of the data is contested,
processing is unlawful and erasure is opposed,
data are required for legal claims,
an objection is under assessment.
National Authority for Data Protection and Freedom of Information (NAIH)
1055 Budapest, Falk Miksa utca 9–11.
Website: www.naih.hu
Data subjects may initiate court proceedings against the data controller or processor before the competent court at the place of establishment or habitual residence.
I hereby ensure that the above Data Protection Notice has been published on the website of the organizational unit and is accessible without restriction at the following URL: https://semmelweis.hu/biostat/en/data-protection-information/
Date: Budapest, 02.09.2026.
Dr. Roland Molontay
Director
Date: Budapest, 02.09.2026.
Enikő Szvák
Executive Assistant
Local Data Protection Officer of the Organizational Unit